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RombSoftware

Services

Five ways to take manual work off your team

Each service is described by what you get, not by the tools we use. We usually recommend starting with an Automation Audit.

01

Automation Audit

A map of your manual processes, ranked by hours lost, with a 90-day plan.

In short workshops we map how work really moves through your office, see where time is lost and rank every process by the hours it costs you. You finish with a clear, prioritised plan for the next 90 days.

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What you get

  • A map of your manual processes
  • Each process ranked by hours lost
  • A 90-day automation plan

Why it pays off

You know which automation will save the most time before you spend money on building it.

Typical tools

  • Workshops
  • Process mapping
02

Workflow Automation

Your systems connected, so data moves without copy-paste.

We connect the tools you already use, such as your CRM, accounting software, email and forms, so information flows between them automatically and reliably.

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What you get

  • Data entered once, available everywhere
  • Fewer copy-paste errors
  • Automatic notifications and hand-offs

Why it pays off

Your team stops retyping the same information and spends the time on clients instead.

Typical tools

  • n8n
  • Make
  • APIs
  • Python
03

Document and Invoice AI

Invoices, receipts and contracts read, sorted and entered automatically.

Documents that arrive by email or upload are read with OCR and AI, checked against your rules, sorted and entered into your accounting software. Anything unusual goes to a person for approval.

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What you get

  • Invoices and receipts captured automatically
  • Documents sorted and filed
  • Exceptions flagged for review

Why it pays off

Less manual data entry in the busiest part of the month.

Typical tools

  • OCR
  • LLM APIs
  • Accounting software integrations
04

AI Agents

Assistants that draft replies, qualify leads or answer client questions, with human approval.

AI assistants that work from your own documents and knowledge base. They prepare replies, qualify incoming leads or answer routine client questions, and a person approves anything that matters.

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What you get

  • Draft replies to routine emails
  • Leads qualified before they reach your team
  • Answers to common client questions

Why it pays off

Your team responds faster without handing decisions to a machine.

Typical tools

  • LLM APIs
  • Internal knowledge bases
05

Automation Care Plan

Monitoring, fixes and small improvements every month.

Automations need looking after when your tools, suppliers or processes change. We monitor them, fix problems and make small improvements every month.

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What you get

  • Monitoring of your automations
  • Fixes when something changes
  • Small monthly improvements

Why it pays off

Your automations keep running, and keep getting better, without an in-house developer.

Who we work with

Our services fit best when most of this sounds like your company:

  • 10 to 200 employees, based in Germany, Switzerland or Austria
  • Office staff spend hours a week on data entry, invoices, email sorting or reporting
  • No in-house developer, or one who is already overloaded

We usually work with owners, managing directors and heads of operations.

How we work

A clear path from first call to running automation

Three steps that keep the risk low and the results measurable.

  1. Automation Audit

    We map your manual processes, rank them by hours lost and agree a 90-day plan.

  2. Fixed-price build

    We build the automation that saves the most time first, at a price agreed up front, with a progress call every week.

  3. Care plan

    We monitor, fix and keep improving your automations every month as your business changes.

Not sure where to start?

In a free 30-minute process check we look at your busiest manual process and tell you honestly whether automation is worth it.

Book a free process check